WYFI and EMS Electronic Trip Reports
ATTENTION: Hospitals
The Wyoming Health Information Exchange (HIE) known as the Wyoming Frontier Information (WYFI) Exchange in partnership with the Wyoming Office of Emergency Medical Services (OEMS) has a solution to satisfy the requirements for Emergency Medical Services (EMS) agencies to provide the prehospital patient care report (PCR) to a receiving hospital. Wyoming’s ambulance agencies currently send the PCR’s to the receiving hospital with a wide variety of processes. Utilizing the WYFI, to send the PCR from the Wyoming Ambulance Trip Reporting System (WATRS) to the receiving hospital may potentially save crews and hospitals time and effort.
By utilizing the HIE option to receive electronic trip reports, the hospital will automatically receive the trip report from the EMS agency via WATRS. The hospital would work with WYFI and their EHR vendor to ensure their system can receive the trip reports from WYFI. A technical call can take place to go over the requirements.
If your facility is interested in learning more about this process, please email the WYFI team at [email protected].
WYFI Org Admin Responsibilites Reminder
The following represents Participation Agreement Language:
- Account Administration and Maintenance. The Site Administrator shall complete training and both administer and maintain Participant’s Authorized User accounts pursuant to WYFI policies and procedures. The Site Administrator shall review, approve, and create Authorized User accounts for only those workforce members, agents, and Participants who have a legitimate, appropriate, and lawful need to use the Data Exchange for a Permitted Use; establish and select the appropriate rolebased access for each Authorized User; maintain Authorized User accounts and make changes, if needed, such as a name change or role-based access change; and terminate, within 24-hours, Authorized User accounts who no longer have a legitimate need to access to the Services or Data, including, but not limited to, terminations, separations, and resignations.
- Education and Training. The Participant shall develop and implement a training program for its workforce members, agents, and Participants who will have access to the Data Exchange to ensure compliance with WYFI policies and procedures, and applicable laws and regulations, including HIPAA. The Site Administrator shall serve as the Participant’s designated trainer and ensure the Participant’s workforce members, agents, and Participants complete the required training and sign a representation that he or she received, read, and understands the policies and procedures, and applicable laws and regulations prior to approving and creating an Authorized User’s account.
- Communication with WYFI. The Site Administrator shall serve as the WYFI point of contact. WYFI shall send the Site Administrator important notices regarding system enhancements, updates, maintenance, outages, and other critical communications. The Site Administrator shall be responsible for reporting system issues, including Data Exchange access problems to the WYFI Support Desk at [email protected]
Please notify the WYFI team of any Admin changes!
